Policy and Procedure Compliance Manual

The policies and procedures provided in this manual are intended to make you aware of the rules and regulations that will help our Student and Parent body better understand the philosophy and ideology of this institution and become an integral part of it.

All the policies are governed by the School Board. Rules and regulations contained within this publication are not exhaustive, and the Board reserves the right to address other disciplinary matters as they may arise and act in a fair and equitable manner. The Board also reserves the right to assess rules and regulations from time to time on an individual basis and act accordingly.

Mission Statement

The mission of ICAS is to provide each student a diverse education in a safe, supportive environment that promotes self-discipline, motivation, and excellence in learning. The ICAS team joins the parents and community to assist the students in developing skills to become independent and self-sufficient adults, who will succeed and contribute responsibly in a global community.

Vision Statement

The School Vision is a simple statement of the type of school we wish to see. In some aspects it is a reflection of what we have already achieved; in others, it is a statement of how we would like to develop the School.

• A place of excellence where children can achieve their full potential in their academic, creative, personal, physical, moral, and spiritual development.
• A caring place where children and adults feel they make a contribution and are valued as individuals.
• A place of fundamental values where children learn respect for themselves and others, and where there is a partnership between children, parents, staff, and the community as a whole.

This manual provides information for parents and students. Our ultimate aim is to provide the best possible education for all our students. We are constantly looking to improve the experiences we provide.

The teaching staff at ICAS is a professional, dedicated group who work hard to develop a high quality of learning for our students. The curriculum ensures that individuals’ needs are catered for and that students have an opportunity to participate in new, varied, and stimulating experiences.

Traditional ‘basics’ are important and these are stressed, but we also have to equip students with a range of other skills and knowledge to prepare them for their future school, careers, and life in an ever-changing society.

Success for our students is not only measured by future examination results, but also by their involvement in a varied programme of community, sporting, and musical activities.

We expect everyone to behave in a sensible and tolerant way, to develop and maintain a concern for members of our school community and the well-equipped school buildings. We hope this is the beginning of a successful relationship.

ICAS Administration

ICAS is made up of four sections, each with its own Vice Principals and coordinators. They report to the Principal. The Pre-Primary and Middle Schools share a common philosophy and adopt complementary teaching approaches to ensure continuity across the 3–14 years age range.

The Pre-School accepts students between the ages of 3 to 6 years, starting with Nursery, Kindergarten, Prep, and Grade 1. Junior School covers Grades 2 to 5. The Middle School incorporates Grades 6–8, while Senior School has Grades 9 to 12, leading to the IGCSE O Level at the end of Grade 10 and AS and A Levels in Grades 11 and 12.

Please note that students entering the relevant grade level must have reached the respective age mentioned below by August.

Tuition and fees, payable in Pak Rupees, for the Academic year beginning in August and ending in July subject to specific terms defined hereunder. The Tuition Fee and all other fees or charges may be reviewed by the school on an annual basis.

1. Registration Fee:

a) A one-time Registration and Admission Fee (non-refundable) will be paid by all new students in full within one week of confirmation of enrollment.

b) Registration & Admission Fee is non-refundable under any circumstances.

2. Security Deposit:

a) A Security Deposit (refundable) if charged at the time of admission. This may be claimed after duly completing the REFUND CLAIM FORM at the time of withdrawal or completion of A-level subject to clearance of all school dues.

3. Annual Charges:

a) This amount is billed at the time of Admission and at the start of each Academic year.

b) Annual charges to cover the expenses for electronic gadgets, smart boards, libraries, maintenance of facilities, sports facilities, security, & instructional materials. It will be paid in full prior to attendance irrespective of joining date and is non refundable.

4. Tuition Fee:

a) The Tuition fee is paid as per following billing periods:

b) For O & A Level students must clear their all dues before receiving their statement of entries.

c) For new students Tuition fee is paid for the full month irrespective of the date of joining in that month.

d) Tuition fee for July is to be paid in full as long as the student is a continuing student for the Academic year or has not applied for school leaving certificate in writing before May 01.

e) Any Student electing to leave the School during or at the conclusion of an Academic year and then seeking re-admission at the start of the next Academic year shall be liable to pay in addition to the Registration Fee the Tuition Fee for the period where such fee was not paid for the preceding Academic year subject to such period being equal to or less than three (3) months.

5. Invoices and Fee Bill:

a) Invoices and fee bill are issued latest by 10 days prior to the billing month and uploaded on the school portal. It is the responsibility of the parents to inquire from the School’s office if they have not received the bill by the 1st of the billing month.

b) All dues are paid directly to the ICAS account at the designated Bank.

c) The due date is marked on the fee bill, and late-fee is collected by the Bank at the time of payment. The late payment charges will not be waived or reduced.

d) For returning student, all previous dues including any fines must have been cleared. Non-payment or underpayment of dues may result in suspension of enrollment, refusal to re-register and/or withholding of student official transcripts and other records.

e) The School reserves the right to withhold student’s progress reports, transcripts, School leaving and other certificates if the dues have not been cleared and till such time as the dues are cleared.

6. Arrears:

a) In case of Arrears, despite payments we request for provision of copy of last paid fee bill along with the new one for correction/updating. All such request should be submitted through the respective Vice Principal.

b) A first reminder is issued to parents through SMS/WHATSAPP for submission of all outstanding amounts, after expiry of due date of the billing period.

c) Second and final reminder is issued a week after the first reminder to parents/guardians through SMS/Whatsapp for settlement of outstanding amount within one week. After expiry of settlement date student may be asked not to attend School till the dues are cleared.

d) All students issued final reminder and who are subsequently asked not to attend classes, their registration will be suspended and can only attend School on either paying all the outstanding dues or by completing the re-admission criteria and procedure.

e) The School reserves the right to hold student’s progress reports, transcripts, School leaving and other certificates if the dues have not been cleared and till such dues are cleared.

7. Advance Payments:

a) For students leaving mid-way, advance payment of tuition fee for month or part thereof in respect of which the student has attended School is not refundable.

b) Advance Tuition Fee for non-attending months will be refunded within thirty (30) days and upon completing the REFUND CLAIM FORM by the parent/guardian.

c) Only Advance Tuition (for non-attending months) and Security amount can be claimed. All other amount(s) are non-refundable under any circumstances.

8. Withdrawals:

a) Mid session withdrawals will be entertained subject to request in writing submitted to respective vice principals. Permission in writing shall be issued by the School no later than fifteen (15) days of submission of the request.

b) For students leaving mid-way, 30 days advance notice is required in writing from parents else one month fee will be charged.

c) Security Deposit will only be refundable after completing the REFUND CLAIM FORM.

d) School Leaving Certificate, Official transcripts, progress reports and all other official documents will be entertained after receipt of duly filled OFFICIAL DOCUMENT REQUEST FORM through respective Vice Principal. All such documents will require 10 working days processing time.

e) The School reserves the right to withhold Student Progress Reports, Transcripts, School Leaving Certificate and all other official documents subject to clearance of School dues till the applicable billing month.

* Charges for all External Examinations, External Teaching Programmes, School Events, Field Trips, and fines will be levied as / when required.

Students and Parents

This information has been prepared to familiarize you with the organization of our school and with the procedures and rules of ICAS. If you have any queries which are not addressed here, please do not hesitate to contact the office. We are proud of our community of learners, and we hold the highest expectations for our students. Each student has the responsibility to conduct him/herself properly at all times, and to strive for excellence in all areas.

While an attempt has been made to include all appropriate policies and procedures, this document is subject to change as new policies and procedures are adopted. Situations not covered will be dealt by the ICAS staff as fairly as possible, focusing on not interrupting the teaching-learning process.

• At ICAS we believe that wearing of the school uniform by students is a fundamental part of their and their parents’ commitment to the school community, students, parents, staff and friends of the school.
• Wearing the school uniform is the visible way of establishing a student’s identity as part of ICAS. There are also practical advantages in wearing items of clothing suitable for various activities. School uniform minimizes competition between students in the matter of dress.
• We expect our students’ appearance to be neat and tidy at all times, and consistent with the School requirements, dressed in properly sized and clean school uniform.
• Jewellery, other than a watch, is not to be worn, although students may wear plain studs in their ears. Other facial piercing in lips, tongues, noses and eyebrows are not allowed.
• Hair is to be clean and neatly cut in a style. Long hair is to be tied back. No oil in hair.
• Make-up, nail colour, coloured contact lenses are not acceptable with our school uniform. Students are not allowed to dye their hair in any manner including using streaks or using temporary, washable dyes.
• Boys should have their shirts tucked in. Long or unkempt hairstyles are not allowed. Pants must not be fastened below the waist. Female students should have their hair smartly tied at the back or a black hairband may be used.
• Personal hygiene must be given proper attention. Nails should be trimmed and cleaned regularly. Hair should be free of nits and lice. Unkempt students may be separated and sent home in case hair lice or any other contagious infestation is discovered. Students must wear a clean white vest to avoid sweating and body odor.
• Shoes are to have polish black leather uppers. They are to be kept clean and in suitable repair.
• It is expected that our students’ general appearance and the manner in which they wear the uniform, both at school and in public, will be of a high standard, as determined by the school. If a student does not wear the uniform correctly, they will be counseled and their parents informed of the school’s concerns. If there is no improvement, the parents of the student will receive a letter from the Principal asking them to make an appointment to meet with her.
• A seasonal change of uniform is required.
• The school management reserves the right to send home any student who comes to school looking untidy. Students who are representing ICAS in various events or field trips should ensure that they dress modestly and appropriately, even when not in uniform. It is important to maintain a professional and modest appearance, reflecting the values of the school.

Sports (Boys & Girls):

School P.E kit short sleeves - White socks - Black joggers (No kleats / spike shoes)

**Note: White scarf neatly worn for those students who wish to cover their head.

White cotton abaaya over their uniform for those who wear abaaya.

Sports (Boys & Girls):

School P.E kit long sleeves - White socks - Black joggers (No kleats / spike shoes)

**Note: White scarf neatly worn for those students who wish to cover their head.

White cotton abaaya over their uniform for those who wear abaaya.

Sports (Boys & Girls):

School P.E kit short/long sleeves - White socks - Black joggers (No kleats / spike shoes)

**Note: White scarf neatly worn for those students who wish to cover their head.

White cotton abaaya over their uniform for those who wear abaaya.

Sports (Boys & Girls):

School P.E kit short/long sleeves - White socks - Black joggers (No kleats / spike shoes)

**Note: White scarf neatly worn for those students who wish to cover their head.

White cotton abaaya over their uniform for those who wear abaaya.

Pick and Drop at School

We would like to thank all the parents and guardians for cooperating with us in maintaining discipline and following rules, both in the morning and at home time.

LITTERING IS TABOO! - offender shall pay Rs. 100 for littering on campus and Rs. 500 for littering in the classroom. The menace of littering has almost disappeared since the fine was imposed.

School Bags and Water Bottles

School policy strictly prohibits students from carrying heavy backpacks. Students must make an effort to arrange their bags according to their timetable, and if allocated, use their personal lockers to store books and notebooks. For students’ safety, Class I to V are only allowed to bring refillable water bottles with a non-metal and non-glass outer and inner shell. Parents must ensure that student belongings are free of any inappropriate text, images, stickers, or key chains.

Lockers

Personal lockers are available to all students from Class VI onwards for safe keeping of books, stationery, sports gear etc. Students are responsible for all items kept in their lockers and are strictly advised not to store items that have been mentioned as prohibited in this Policy Manual. Parents are informed that there will be random checking of lockers and the students will face strict consequences for storing any prohibited items. In case the key of the assigned locker is lost, a new lock will be provided upon payment of extra charges.

Lost and Found

Students are responsible for their belongings and the school will not be held responsible for any damage to or loss of items. Lost and found items should be brought to the Administrator's notice. Students who lose articles should inquire in the office to see if the lost item has been turned in. The student/parent will have to sign a retrieval slip. Unclaimed items will be sent to any charitable organization in June at the end of the Academic Year.

School Canteen and Snacks

Parents should be aware of any money their children bring to school and discourage them from bringing unnecessarily large amounts. When the bell rings for lunch students will be allowed to have their lunch in their respective class rooms. When finished eating, students should clean up their tables, push in their chair and throw the garbage in the dustbins. Students should then report to the courtyard area. Food, drinks are not to be taken out in the courtyard or ground. No food or drink other than water is allowed during class time. Students are not permitted to eat in corridors, the library or the laboratories.

Visitors

Parents or any other guests are strictly prohibited from approaching the classroom area without prior permission from the School Office. The school does not entertain any requests for casual visits by any parent. Students are not allowed to bring visitors to school unless prior approval is obtained from the school management. Only individuals with official business are allowed on campus and should report to the School Office to receive valid permission. All visitors to the school must be appropriately dressed, wear a visitor's badge and must conduct themselves in a decent and courteous manner.

Presents / Gifts to Teachers or Custodian Staff

Giving presents to teachers or individually tipping the custodian staff by students or parents is strictly prohibited. The management reserves the right to take appropriate action. If on any occasion, a parent would like to tip the custodian staff, all items (money, clothes, food etc.) must be deposited with the Accounts Office and a receipt must be obtained. The office will then distribute the items accordingly.

Birthdays in School

Students of preschool may bring only a birthday cake from outside. No giveaways or other food items will be allowed. The class teacher and the School Office must be informed in writing at least two days in advance. Birthday invites for parties to be held off campus may be distributed in the classroom. However, the school will not share contact numbers of other parents for purposes of birthday party invitations. The school bears no responsibility for negative occurrences at private social events conducted off-campus.

Distribution of Flyers or Literature Students and parents are not permitted to distribute any printed material, pamphlets or flyers at school unless approved by the School Office.

School Office

The School Office remains open from Monday – Saturday according to the timings communicated to parents. Parents may contact the School Office for general queries via phone, the Student Portal app, or email at admin@icas.edu.pk. All requests for leaving certificates, visa letters, and/or recommendation letters must be made in writing or emailed to the School Office. The School Office may take up to five (5) working days to fulfill such requests.

Attendance Policy

Parents/Guardians are encouraged to allow absence in exceptional circumstances only. Parents should contact the school by 11 a.m. any day that a student will be absent.

Students may only avail casual/sick leave, according to the number of days mentioned below:

• Class I – III : 12 Days during the Academic Year
• Class IV – V: 10 Days during the Academic Year
• Class VI – A Level : 10 Days during the Academic Year

Unapproved leave and exceeding the minimum attendance requirement may incur one or more of the following penalties for the students:

• Exceeding the minimum requirement may impact a student's eligibility to take their Final Examinations or receive their Result and/or other official documents.
• If a student continues to stay absent on Unapproved Leave for 2 weeks, with no communication from the parents, students may have their name struck off rolls.
• In case of withdrawal from the school, the child’s fee shall not be returned.

Leave of Absence Applications

A parent or guardian may apply for leave of absence by sending in a written application. Submission of an application does not guarantee approval.

Excused absences shall be defined as follows:

• Personal illness of the student – In case of extended or chronic illness or where question of illness may arise, the Principal may require verification of an illness by a physician.
• Medical appointments – Parents/guardians are urged to schedule medical or dental appointments after school hours. When this is not possible, the appointment should be scheduled so the student will not miss the same class repeatedly.
• Death or serious illness in the immediate or extended family.
• Parental permission
  • Students may be excused for any reason, provided such absence has been cleared before the absence occurs, by direct communication with a parent. A written note explaining the reason for the absence must be presented to the office no later than 1st period of the day before the absence is to occur. The note will be approved by the Vice Principal.
  • Absences with parental permission shall not be granted in conflict with semester examination schedules.
• Students on short-term suspension from school shall be considered absent but excused for the purpose of absenteeism. Suspended students will not be allowed to make up any work assigned or scheduled on the days of the suspension. While on suspension, students will not be allowed to participate, observe, or otherwise engage in any activity associated with the school.

Special Considerations

• Absence before or after scheduled school or public holidays.
• Family events, immigration or visa purposes.
• Absence during Mid-Year Examinations or Final Examinations
• Students requesting leave for Hajj may be given two weeks approved leave after supporting documentation has been submitted.

Students who do not attend school on the reopening of school after any holiday, irrespective of any pending casual/sick leave will be levied a fine for the day(s) they remain absent.

Please note that the School may relax the attendance policy during unforeseen circumstances pertaining to the whole city/country.

Leaving Campus Early

Students cannot leave the campus for any reason without clearing through the office. If a student must leave for an appointment, in order to receive an exit slip, the parent must come into the office and sign out the student. Unexpected or emergency requirements to leave school early can be arranged through the Vice Principal.

Punctuality

Every student must be in attendance at the designated start of the School Day for Morning Assembly and be ready to commence first class immediately afterwards. Parents/guardians are expected to co-operate with school in ensuring punctuality. Being late causes disruption and contributes to the loss of class time. If a student arrives at school late, he/she should report to the office. Excessive tardiness will result in disciplinary action.

End of school day: Students are to clear the building by 2:30 p.m except for approved after school activity.

**Once students exit the building, they are not to re-enter.

Extra-Curricular Activities

The staff undertakes a variety of activities during and after school.

• Students are subject to school authority while attending the extra-curricular activities.
• Instructors will not tolerate obscene language, rude gestures or misbehaviour.
• All students must attend these activities in their school uniform.
• Any child not wearing the proper school uniform will not be allowed to attend the class.
• The school shall not be held liable or responsible for accidental injury, death or loss of property of any child whilst at school or at school events outside school or on the way to or from school or on any school sponsored activity away from the School.

Field Trips

All students who make trips under school supervision will return by the same means of transportation used to get to the destination. The only exception to this will be when parents check with the office with written permission for the student to ride home with the parent and it has been approved by the Principal.

Library

Library is a place for study, research and recreational reading. Library is compulsory for all students. Please observe the following rules and regulations in the library:

• Talking in regular tone is not permitted.
• Books may be checked out for 2 weeks. A fine of Rs. 50 per day will be charged for overdue books. Lost books must be paid for.
• No food or drinks in the Library.
• Magazines and newspapers must be read in the library. They may not be checked out.

Computers

The general principle is that the use of school computers is for school work only. The right to use IT equipment is conditional on proper use and good behaviour and may be withdrawn for a specified period or permanently, for stated misbehaviour.

The internet, while available in the senior computer room is protected by “Child lock” software. Internet and e-mail facilities can only be accessed by a password. Please note the following:

1. Students must have permission to enter.
2. Work must be carried out in silence.
3. Any students using computers for other than serious work will be suspended from future use.
4. Never switch off computer without shutting down correctly. If you encounter a problem inform the computer teacher.

Following are the school on-line policies:

• Students should be informed that their on-line activities will be monitored and that they are accountable for their behaviour.
• Breaches of these regulations will lead to the student being prohibited from using the computer room facilities.

Transport

• School Buses - The school buses are available to convey children to and from school. The routes to be followed have been determined and parents advised. It is the parents’ responsibility to arrange for their children to be collected at the prescribed pick-up point. Approximate times of arrival will be indicated to parents.
  
  The service has been established to provide regular transport and the school cannot at present undertake to carry children who may wish to travel intermittently nor can we vary drop-off places for children. Parents are requested to inform the school office before 9 am of any changes to transport arrangements.
• Before School Arrangements – Supervision of children is not provided before 7:30 am. Children arriving at school before 7:30 am must wait in their cars.
• Departure from School After 2:30 pm. – Children who are collected by their parents wait in the playground until it is time to get in the car. If parents bring their children to school. Or collect them, we ask parents to abide by the traffic rule. Please note it is difficult to arrange for supervision after 2.30 pm.

Admissions Arrangements

• New Admission - The Principal and the Vice Principal will be pleased to discuss with parents the admission arrangements for children who wish to attend ICAS. Admissions for the August session are open from April. In this case, parents are asked to telephone the school to make an appointment for a meeting at a mutually convenient date and time.
• Our Admission Policy - If we have more applications than our allocated admissions limit, priority will be given as follows:
  1. On the basis of merit.
  2. On medical grounds.
  3. To brothers and sisters of pupils currently attending the school.
  4. To children who have spent a significant time (2 years or more) at ICAS.
  5. To children who have a parent, who is, or will be at the time of admission, employed by ICAS on a contract of at least 1 year in duration.

Term Dates

• Autumn Term August – October
• Winter Term November - December
• Spring Term January - March
• Summer Term April - June

CURRICULUM

The school follows the National Curriculum of England with changes as per local needs. The school as a social organization has importance given to academic achievement, character development, and community responsibility.

The high school program is a college preparatory program for those who want to study at universities abroad and within Pakistan. Students are offered the Cambridge International Examination Board.

Career Counseling and planning for university placements begins from Class VIII. This is conducted by highly qualified professionals and students are counseled based on their aptitude and aspirations.

Reporting & Assessment

Assessment and evaluation of a child’s progress and development at school is a continuous process. A comprehensive written report is sent to parents after each examination i.e. October, December, March and June each year. This helps to inform parents of students’ progress and attainment. VP’s may contact parents about their child’s progress and set up appointments to review progress or to address concerns. Parents also may set up appointments with the VP through the office to discuss their concerns.

Achievement Awards

Achievement awards are given when a student makes an extra effort, produces work of superior quality or makes a special contribution to the class. Special awards are given when a student shows a significant, determined and positive attitude to their studies or the school community.

Class Materials

Students are required to bring necessary materials to work in class. This includes the textbook, notebook, pencil or pen and any other items required by the teacher. Students who violate this policy will be sent to the office and the parents will be informed. Showing up for the class expecting to borrow materials from other students is unacceptable.

Cambridge Assessment International Examinations Board

ICAS is certified by the Cambridge Assessment International Examinations (CAIE) Board as a centre for O Level, AS and A Level Examinations. The faculty for teaching this program comprises experienced and qualified personnel. The faculty members attend regular training sessions held by the Cambridge Syndicate.

CLASS I - VIII Tests & Examinations

Two Examinations are held in each academic year:

MID-YEAR EXAMINATIONS

Mid-Year Examinations are conducted in December. Parents may discuss the result at the Parent Teacher Meeting, which is usually scheduled in January. Student's answer sheets may be reviewed after getting an appointment with the VP, if their child has failed.

FINAL EXAMINATIONS

Final Examinations are conducted at the end of each academic year and reports are handed over to parents in June. Parents may request to review the answer sheets if their child has failed.

MID-TERM TESTS

Mid-Term tests are conducted in October and March. An informal result sheet is given to the parents. Parents are welcome to review their child's performance and give suggestions.

EXAMINATION POLICY

• The minimum passing percentage from class I upwards in any subject is 50%.
• Mid-Year Examinations are just as important as the Final Examinations; the result may be taken into consideration at the end of the academic year.
• English, Mathematics, Urdu and Science are the principal subjects at all levels.
• A student of class I-III will be detained if he/she fails in any one of the principal subjects. If they fail one or two non-core subjects they may be promoted.
• For students of class IV – VIIII, they will be detained if he/she fails in any one of the principal subjects. If they fail one non-core subject they may be promoted.
• There are no conditional promotions or retests by which a child may be promoted temporarily.
• New students offered conditional admission will be bound by the undertaking signed at the time of admission.
• A student, who is already above the age requirement of his class, may be asked to leave if he fails once.
• A student may repeat a grade once. If they fail more than once they will be delisted and parents informed duly.
• Any student who fails in any principal subject in two consecutive years will be detained.
• A student who fails twice in any class will have to be withdrawn from the school.
• Please note that parents are not allowed to take Examination papers and answer sheets home.
• Absence during Mid-Year or Final Examinations will be marked as absent.
• Absence due to illness, provided a medical certificate is sent to the school, will be marked as AL in the report.
• In case of an excused absence during Final Examinations, a student will be assessed on the basis of performance throughout the term/year and December examination results and detained or promoted accordingly on the basis of. However, if a child misses a core subject he/she will have to take the exam in 1st week of August or date given by the VP in order to be promoted to the next class. Absence during examinations will only be acceptable in case of extreme emergency, to be decided by the principal.
• ICAS has the right to review examination policies and the decision will be final.

Missed Classwork & Homework

For leaves extending more than one day, parents are responsible for ensuring that their child completes all missed work. A medical certificate must be submitted at the school office. Please note that the school office will not be able to give books & copies if a student has been absent for one day only.

Class work and homework is uploaded daily on the school portal. Parents may make an appointment with the Academic Coordinator to collect books and copies.

CLASS O-A Levels Mock Examinations

Mock Examinations are conducted in March. Parents may request to review the answer sheets if their child has failed. The registration for O-A Level is dependent upon the results achieved. If a student is unable to attain a passing grade (50%) then he/she may be advised to appear as a private candidate in the final Board Examination.

EXAMINATION POLICY

1. A student of class OI will be detained if he/she fails in any two subjects in the final examination.
2. A student who fails twice in any class will have to be withdrawn from the school.
3. New students offered conditional admission will be bound by the undertaking signed at the time of admission.
4. A student who is already above the age requirement of his class may be asked to leave if he fails once.
5. Absence during Mid-Year or Final Examinations will be marked as absent.
6. Absence due to illness, provided a medical certificate is given to the school, will be marked as AL in the report.
7. Absence during an examination will only be acceptable in case of an extreme emergency. No Examination or Test can be taken at a later date.
8. ICAS has the right to review examination policies and the decision of the examination board will be final.

Social Media Policy & Social Networking

This policy is in place to minimise the risks and ensure that all ICAS staff maintain their duty to safeguard students, the reputation of ICAS and that all ICAS staff, students and parents are aware of the school’s expectations with regard to the use of social networks.

Online social networks include, but are not limited to, multi-media and social network sites and other user-generated media and sites where text, photos or videos may be posted, whether for personal or professional purposes.

It is important to ensure that we balance usage with our duties towards our school, the community, our legal responsibilities and our reputation.

Personal communications likely to have a negative impact on professional standards and/or the reputation of another student, staff or the school are within the scope of this policy. Unacceptable conduct includes posting or sharing of content which may be defamatory, discriminatory, offensive, or constitutes bullying or harassment or is a breach of data protection or confidentiality. Such unacceptable conduct must be reported as soon as possible to a relevant senior member of staff and may result in disciplinary measures or legal action.

The school strongly discourages any student from posting and sharing of comments, videos & pictures on social networks such as Facebook, Twitter, Instagram etc. Photographs or videos of inappropriate nature must not be taken during any of the school activities, outdoors or within the campus or uploaded on social media or messaging services. Students and parents are not permitted to post photographs of school activities or field trips on social media without prior approval from the Administrative Office due to privacy and security reasons.

Students/parents are strictly prohibited from adding/inviting any of the teaching or/and administrative staff on their personal friends list and vice versa, or to have any communication with the staff via private email, private chat or any form of social networking unless it is through the school's monitored network.

Defamation Policy:

We welcome parents/students to contact the School Office with any concerns they might have, as the school aims to resolve them amicably. Therefore, we would appreciate that an individual contacts their respective Vice Principal or school management via the official email address at admin@icas.edu.pk, so that these concerns may be addressed fairly and effectively for all concerned.

• Students and parents are advised to approach the School if they wish to file a complaint, prior to posting it on social media. Resorting to online libel is considered as an unacceptable use of social media, and not in the best interest of our students and the school community.
• No complaints can be entertained if the School is not made aware of a concern by the relevant person through the school’s official channels.
• Posting defamatory comments regarding the school or members of the school community may result in disciplinary and/or legal consequences.
• Parents and students must not breach confidentiality, defame or make threats to any person in the school community; instances of proven and intentional breach of the above may result in compulsory withdrawal from the school.
• Parents and students using any social media/networking application must, at all times, demonstrate respect for all members of the school community (including all students and staff personnel).
• The school reserves the right to overlook and record a child’s internet activity on the school computers.
• Students aged fourteen (14) years and under are not permitted to maintain independent social media accounts. This policy reflects our commitment to providing a secure and supportive environment for all members of our school community.
• We also advise parents to regulate the internet usage of their child to ensure that they are not involved in any activities that may harm them or go against the decorum and behaviour as stated in the School Policy Manual, which may be subject to disciplinary measures.

FEEDBACK AND SUGGESTIONS

ICAS has an open door policy for advice and complaints from the parent and student body. You are welcome to send your feedback through e-mail or in writing to the school office. Anonymous letters will not be entertained.

The Principals and the entire administration are committed to constantly improving the standards and your participation is valued and appreciated. Your comments will not in any way reflect on your child and will not affect the professional relationship the management would like to maintain with its parent body. However, there is no room for harsh statements or threats by parents to any of the school staff.

Communication with Parents/Guardians

Communication with the parent body and vice versa is considered essential. Therefore, it is absolutely necessary that all contact information such as residential address, email and contact numbers are regularly updated with the school office.

Our parent body is encouraged to communicate with staff and be open about any concerns they may have. However, any aggression, abuse or harassment directed towards our staff will not be tolerated. Parents must maintain their composure while interacting with teachers and administrators. Parents are requested to keep the comments they make in the student diary courteous and productive.

Parents are advised to check their child’s diary and school announcement whatsapp group daily. Please note that the whatsapp services do not receive messages in response. Parents are encouraged to communicate with the school authorities via e-mail at admin@icas.edu.pk, stating the students full name, class and section.

Medical Policy

Sickness During The Day

1. The Parent shall duly inform the school in writing of any permanent or temporary medical conditions of a Student in advance including any allergies, infectious disease, non permissible medicine and treatments.
2. School must be informed if a child is under any treatment for a physical or mental health issue.
3. Students who become unwell or hurt during school hours should let their teacher know immediately. The school office has limited medical facilities where students are cared for with minor ailments and first aid, while parents are contacted. If the parents are not contactable, the emergency contact given at the time of admission will be automatically contacted. The school, however, is obliged to report in writing to the person collecting the student with the details of the ailment/injury and the first aid administered. No medication will be administered without prior approval of parent.
4. The Principal may on behalf of the Parent, if Parent cannot be contacted in time or if deemed appropriate to act in an emergency, provide to the Student emergency medical treatment in an event of an emergency or accident while at school or school trips at a private or government hospital where such treatment is necessary for the Student’s welfare in the company of a staff member. The Principal and school shall not be held responsible or liable for acting in the above manner.

*No student is allowed to come to school with a fever or any contagious disease. Parents should make sure that such incidents do not occur as they jeopardize the health of other students and the whole school community. The school reserves the authority to request for a medical certificate whenever it considers necessary.

*Parents must ensure that the school is kept up-to-date with any changes to the contact and that medical forms are completed so that we can provide the best possible care.

*Unless the Parents notifies in writing to the contrary, the Parent consents to the student participating, under proper supervision, in school sports and regular co-curricular & extra curricular activities which may entail some risk of physical injury. This also includes school excursions and all out door activities.

Medical Leave

• Any leave taken for more than one day on medical grounds, supported by a medical certificate.
• The School Board reserves the right to approve or disapprove the credibility of medical documentation provided. It is the responsibility of a parent/student to complete all missed class work covered during a leave of absence. Classwork and homework is uploaded to the Student Web Portal. Parents may take an appointment with the Academic Coordinator to collect homework books and copies.

Career/College Counsellor

ICAS counselling office collaborates with expert third-party counselors along with onsite to create a nurturing environment for all students ranging from Class VIII to A-Level.

Our approach across all levels is varied and specific to the age group. From arranging career events to hosting information workshops, to a guided university admissions application process.

For younger students the counselling office regularly provides opportunities for co-curricular and other activities that will later help curate a suitable profile for university admissions that caters to the target programs of the students’ choosing. The counselling department also arranges many career events where students have the opportunity to hear lectures from professionals belonging to various backgrounds.

Services included but not limited to:

• Subject selection ● Study Skills ● Exam Taking Skills ● Career Choice
• Personality Assessment ● University Applications ● Admission Tests ● Standardized Tests
• Personal Essays ● Recommendations ● Financial Aid ● CV and Portfolio Development ● Summer Internships and Community Service Programs

CO-CURRICULAR ACTIVITIES POLICY

The school has various mandatory and optional extra and co-curricular activities. It is compulsory for all students to attend mandatory activities. There is a wide range of optional activities which all parents must encourage their children to participate in. Students should explore all vistas of learning and must not limit themselves just to academics in order to become well rounded individuals.

Activity Clubs and Societies

There are a number of activity clubs and societies at ICAS. Students of class VI upwards are required to participate in and become members of at least two clubs/societies of their choice. Parents are also requested to motivate their children in this regard. These activities are not only good for physical and mental growth, but also instill the importance of teamwork, ethics and sportsman spirit. These clubs and societies may operate after school and on Saturday/Sunday. The rules and regulations set specifically for each club/ society must be strictly adhered to.

Community Services

ICAS encourages students to be involved in community services and social work. This may mean helping out and playing an active role in improving the society in general, whether it is through planting trees, cleaning up communities, helping victims of natural disasters or raising funds through organizing events. This aspect of a student is considered very important not only to develop compassion but also towards university admissions. All students from class VI upwards are expected to participate in such activities.

Student Council is a body of exceptional students, carefully selected to represent different areas of academic life and co-curricular activities within the School.

The School Council is led by our Head Boy, Head Girl and their Deputies and is supported by our Principal. They meet each week to discuss a range of topics including potential fundraiser, school-wide activities, things that are going well in the school and things that could be improved.

This "student voice" is shared directly with our staff and students at school assemblies.

Our students also participate in a number of activities throughout the year that are designed to encourage leadership skills and qualities and the opportunity to take on leadership roles in school sports teams, music groups and clubs.

STUDENT COUNCIL STRUCTURE:

Student Body Representatives: Head Boy and Girl, Deputy Head Boy/Girl.

These students are appointed by the board consisting of VP, Principal and 2 teachers, after interview with the Board and a voting process.

Class Prefects for each year are also chosen.

All prefects will help supervise younger pupils while they work at lunchtime and provide an additional pair of eyes for teachers in break times. They will act as ambassadors and diplomats for the school.

4 Senior Prefects 6 Ordinary Prefects.

The Prefect/Head Boy, Head Girl Role

• To act as a role model for pupils and promote the ethos of ICAS.
• To maintain the standards, duties and responsibilities of an ICAS pupil.
• To perform break or administrative duty per week.
• To attend school events when required.
• To attend all meetings with the Prefects and Staff as required.
• To ensure all school rules are adhered to at all times by all pupils.
• To use the existing school structure to provide the necessary support to carry out duties.

Weekly duties are:

• Taking prospective parents around the school.
• Break Duty: At the cafeteria and in the Tuck Shop.
• ENSURE THE SCHOOL IS CLEAN AT ALL TIMES AND NO LITTER IS FOUND ON THE PREMISES.
• At Break Times: ensure that all pupils have vacated their classrooms and headed outside.
• Meet to organise events.

We look forward to seeing this dynamic group take the school forward to develop ideas for events in the School and support existing events across the school as a whole.

Set an example for the pupils and command respect by their behavior at all times.

Each of the team has individual responsibilities to take care of on a daily basis.

• Prefects will organise varying fundraising events throughout the year from school disco’s to talent contests and non-uniform days.
• Prefects will visit junior classes to assist the Heads and to support the younger pupils.
• The prefects will also organise fun activities in school periods for the pupils to take part in; for example, a weekly quiz.
• Prefects will assist teaching staff in their lessons through supporting pupils and offering help with work. Each prefect will be assigned to a department. Most of this time will be spent in lessons but also outside of the classroom, helping to prepare notice boards and other displays.
• Ensure school bathrooms are clean and running at all times.
• Classrooms are clean with no litter.
• School dustbins are cleaned during the course of the day and not over flowing.

Overall, the Prefect Team plays a very important role in the life of ICAS and will put a lot of effort in to making the school’s systems run smoothly and helping organise fun events for other pupils.

Prefects / Head Boy/ Girl Oath of Office (Pledge)

"I promise to represent and serve my fellow students and set an example in all aspects of school life. I will adopt an active leadership role within the school and encourage the extension of school spirit and tone. As a prefect I will uphold loyalty to the school and its fine traditions and be fully committed to all that ICAS stands for and strives to achieve."

Student Representative Council

• Grade 6 - 2 representatives (Committee)
• Grade 7 - 2 representatives (Committee)
• Grade 8 - 2 representatives (2 Prefects + Committee)
• Grade 9 - 4 representatives (2 Prefects + Committee)
• Grade 10 - 4 representatives (2 Prefects + Committee)
• Grade 11 - 4 representatives (2 Prefects + Committee)
• Grade 12 – 4 Representatives (Head Boy /Girl + Deputy Head Boy/Girl)

Student Societies

Students from A Levels are selected for the positions of Presidents and Vice-Presidents of Student Societies that are responsible for all co-curricular activities taking place at the Senior School level. The societies are as follows:

• Debating Society, Environment Society, Entrepreneur Society, Media & Arts Society
• Sports Society – Boys & Girls
• Publications Society

The list of societies is announced at the beginning of each academic year; there may be some years where the complete list as stated above is not offered. Presidents and Vice-Presidents of each society are appointed by the School Board after interview with the Board and a voting process.

Houses

House Captains and Vice Captains are selected through Student Elections conducted at the beginning of the academic year.

SELECTION CRITERIA

All student body and class officers must maintain at least an average of C or above. Grades must be maintained while in office and be reflected through their monthly assessments. If a person achieves below the required grade, he/she will have to forego his position. Council Members not fulfilling basic attendance and/or discipline requirements will meet with the Principal and be given an opportunity to show immediate improvement. Members who do not show improvement will be subject to removal. A student who is admitted on condition cannot apply for a student council position unless he/she meets all the conditions.

Eligibility

• All current A2 students who meet the criteria are eligible to stand.

Application: If you wish to run for head student you must provide the following:

• A completed nomination form signed by two members of staff.
• A formal letter of application, addressed to the Principal, which covers the following points explaining why you believe you will make a good head girl/boy:
  • (Please limit this to one side of A4)
  • How you have supported the ethos of ICAS so far in your time with us.
  • How you will continue to support the ethos of ICAS.
  • The specific contributions you will make to the life of ICAS.
  • Your personal qualities.
  • Your style of leadership.
  • How you will promote yourself as a positive role model for peers and younger students.

Please give specific examples of achievements which demonstrate these qualities.

Application forms should be submitted to the principal.

Applicants who have been successful at the shortlisting stage will be invited to interview with the Senior Leadership Team.

JOB RESPONSIBILITIES

HEAD GIRL AND HEAD BOY

Purpose

• You will jointly chair the School Council.
• You will make sure that student voice is represented in key decisions and developments within ICAS.
• You will be responsible for coordinating the Prefect duty system.
• You will represent ICAS and student body at a variety of public functions during the year, including prospective parents’.
• You need to feel confident and comfortable talking to and in front of both adults and students.
• You need to have good organisational and communication skills and have a mature and thoughtful outlook.

Reporting to: The Principal for whole-school matters.

The Pupil Voice coordinator for school council matters.

Main Duties

• To organise and plan regular meetings with the School Council and ensure that decisions are carried out.
• To represent and speak for all students in ICAS and support and prepare activities that encourages and supports the learning of others.
• To be internal and external ambassadors for the school and to act as role models for all students at ICAS.
• To give key presentations about the school, for example to prospective parents and students and at events.
• To greet important visitors to ICAS.
• To be involved in assemblies.
• To report to the Senior Leadership Team every half term.
• To attend meeting and report on how student voice has had an impact on the school’s planning.
• To co-ordinate a team of Prefects.
• To ensure Prefects attend their duties, including weekly duties.
• To ensure that prefects perform their duties adequately.

Additional Duties

• To act as a Peer Mediator for the students in the lower years.
• Help organise the A2 farewell through a student committee working closely with the Management.
• Charity and fund-raising events.
• Any other duties that may be reasonably called upon to undertake by Senior Members of staff.

Personal Qualities Leadership

• Reflect the qualities which ICAS represents as a community.
• Work well in a team.
• Time-management and very good organisational skills.
• Ability to talk confidently and appropriately to parents and staff.
• Ability to talk confidently and appropriately to students.
• Willingness to get to know the students in the lower years.
• Politeness.
• Maturity.
• Clear judgement.
• Responsibility.
• Reliability.

Deputy Head Boy/Girl

Our head students and their deputies have a range of responsibilities during the year such as hosting full school assemblies, meeting and greeting important guests to the school and leading the Student School Council.

Selection for these roles is based on a number of factors including consultation with teachers and Leadership Team (Principal, Vice Principal and Team Leaders).

Key qualities we look for in our Deputies include; proven and potential leadership skills, contribution to the school through service and involvement in different groups, self-management, proactivity.

• Must record minutes of each meeting and promptly share those with all council members.
• Be in charge of communication.
• Attend all Council meetings and if a Head Student is absent, then chair the meeting.
• Be present for school assemblies.
• Coordinate with counsellors for workshops, research on universities and any other tasks that they delegate.

Society Presidents

• Must hold monthly meetings.
• Is responsible for delegating project/activity to the members of the class council during all school events.
• In case of absence, he/she must select a representative to attend Board Meetings.
• Organize in-house and external events.
• Train Vice Presidents.

Society Vice Presidents

• Assist the President in activities for their respective society.
• Must attend in person or appoint a representative to attend all student meetings.
• Must take responsibility for the work delegated to him/her.
• Maintain good reputation and follow the orders of the President and Council.

House Captains & Vice Captains

All students are organised into one of four houses:

The House Captains have the responsibility of organising house events throughout the year and encouraging students to participate in activities. They also collate the house points that have been collected and share these with the school at fortnightly assemblies.

House Captains and their deputies are selected by the members of their houses at the first House Day of the year. There is a male captain and female captain and deputy for each house.

• To be a bridge between the Student body and the Management.
• Mandatory presence during all school events.
• To ensure that the entire student body is wearing proper uniforms and check daily.
• Ensuring that the captain him/herself are always in complete uniform and are always punctual.
• Ensuring that discipline is kept during assemblies and helping the Head Students and senior Council members in conducting these assemblies.
• To maintain discipline during school hours and break.
• To be a support system for their Captains in all academic and co-curricular activities.

ICAS is a community, and the rules and regulations of the school are the laws of the community. All those enjoying the rights of citizenship in the school community must also accept the responsibility of citizenship. A basic responsibility of citizenship is to respect the laws of the community. The teacher is required by law to maintain a suitable environment for learning, and administrators have the responsibility for maintaining and facilitating the educational programs.

Students are expected to abide by the rules and regulations of ICAS and conduct themselves in a dignified manner and maintain the decorum expected of them at all times, inside or outside school. The penalty for violation of rules and regulations range from reprimand to expulsion depending upon the circumstances regarding the violation. Students charged by a Government law enforcement authority for any offence will be delisted with immediate effect.

Screening Pupils

The school reserves the right to spot check bags, lockers, or the person to ensure that students do not bring any prohibited substances or materials that may be used to bully or harass another member of the school community. A Senior Member of staff authorized by the Principal may also carry out an individual search for prohibited items (respecting the students right to privacy and confidentiality) where there are reasonable grounds for suspecting that a student is in possession of a prohibited item/material. The VP or Principal will be present during such a search.

Damage to School Property

will be paid by the student for replacement of the object.

Graffiti

of any kind will not be tolerated and will lead to expulsion immediately, or a fine.

Cooperation with School Personnel

Students must obey the reasonable instructions of any school personnel.

Disruptive Behavior

Conduct which interferes with the educational process is prohibited. Teachers may send disruptive student to VP office. Failure to comply with the dress code is considered disruptive behaviour.

Abnormal or Irrational Behaviour

Any student whose actions are deemed abnormal or irrational may be suspended from class and/or from school by the Principal or Vice Principal.

Behaviour on Buses

Students are subject to school authority while on the bus, while loading and unloading and while waiting at the bus stop. Drivers will not tolerate obscene language, rude gestures or misbehaviour. Buses will load and unload in areas designated by the school. Students waiting to ride the bus should remain in the designated area until the bus arrives. If parents have suggestions or complaints regarding school bus operation, they should contact the office. Patrons should not attempt to stop the bus while it is on the route. Students are to ride the bus they are assigned to and are not allowed to have friends ride home with them.

The following rules must be followed by those using the bus:

1. Keep head and hands inside of the bus at all times.
2. No horseplay or loud talking is permitted on the bus.
3. Do not tamper with or damage any part of the bus.
4. Do not leave your seat or stand while the bus is in motion.
5. Do not throw anything from the bus windows.
6. No smoking, eating or drinking is allowed on the bus.
7. Bus riders are under the supervision of the driver and must follow his instructions.

Behaviour in the Hallway

1. Walk on the right side of the hallway.
2. Students in the hallway during class time MUST have teacher’s permission, and they should proceed directly to their destination.
3. Horseplay and running are not permitted.
4. Do not stop to talk with your friends so as to block the flow of traffic.
5. A minimum noise level will be maintained.
6. Be courteous and respectful of all persons.

If students are in the hallway during class time, before school or after school, they should have permission from the office. Students are to take care of their personal needs during passing periods unless necessary.

Cheating

Students are expected to do their own work and to develop the qualities of honesty, integrity, and ethical behaviour. Students found cheating will be given a zero on the assignment involved. The students will be referred to the office and the parents will be notified. Future referrals to the office for cheating will result in a zero for the assignment involved and suspension from school.

Theft

No theft, which comes to the school's notice, can be ignored. Borrowing without permission or with coercion is theft, including purposely hiding any item for the sake of fun or prank. Any student, who steals, destroys or defaces school property, or the property of another individual located at a school site, will receive prompt and decisive disciplinary action, which may include, but is not limited to, suspension or expulsion. Members of staff will be diligent in reporting any theft or vandalism of which they become aware. Students are encouraged to secure expensive items and parents are apprised of the need to insure belongings.

Bunking Classes / Truancy

Bunking or truancy is strictly prohibited whether it is missing classes while being present in school or intentional unauthorized absence from compulsory classes. An SMS will be sent to a parent if a student has missed any class. Parents are to take serious note of this and ensure that student’s attendance is not compromised at any cost.

Respect for Diversity

The school has a deep commitment towards providing a safe, secure and tolerant learning environment in which all students feel valued and respected. Therefore, respect and understanding of cultural diversity within the school and its community is actively promoted. Any prejudicial behaviour based on sex, race, colour, religion, ethnicity, culture or socio-economic background is strictly prohibited. The school will take appropriate action to combat any incidents deemed to be prejudicial in nature.

Inappropriate Language

A student's use of profane, obscene or abusive language will not be tolerated whether the communication is written or verbal or a gesture.

Laboratory Usage

State of the art laboratories for Physics, Chemistry, Biology and Computers etc. are provided for students. Students should be careful not to damage or vandalize the equipment provided. Any damage will result in a fine.

Students are reminded that Laboratories are to be used for the sole purpose of enhancing knowledge and for further research. The following are prohibited:

• Mishandling and damaging any material or equipment.
• Accessing, uploading, downloading, transmitting, printing, displaying, or distributing obscene or explicit material.
• Vandalizing, damaging or disabling the property of a fellow student or teacher.
• Debilitating or disabling systems or networks through the intentional misuse or overuse of electronic distribution or storage space.
• Spreading computer viruses intentionally through the inappropriate use of files or diskettes.
• Using another student's or teacher's password, trespassing in another person's folder, workspace or files.

Public Display of Affection

All students are expected and reminded to show respect for fellow students and staff by avoiding inappropriate displays of affection. Students must behave according to the norms of decency in the school, at field trips or at any other school activity being conducted on or off the campus.

Electronic Devices

Electronics are not to be brought to school campus or to school activities. This includes, but is not limited to, cellular phones or any related cellular devices, beepers, pagers, laser devices, music players, cameras and games. Possession of these items is prohibited and discipline procedures will be followed.

The school administration reserves the right to issue a fine of Rs. 5000 and confiscate any device switched on or off - found in possession of or belonging to a student for two weeks.

Confiscated devices will only be returned by the Vice Principal to a parent on depositing of the fine. A phone call will not suffice.

• If students must carry mobile phones to and from school for security reasons, they must submit it at the Administrator’s Office at the beginning of the day and collect it at home time.

**The school and its staff are not responsible for the safe storage of such items.

The school has a zero-tolerance policy for any inappropriate behavior on school premises or at school-sponsored events, programs, or activities, including those that take place at locations off school premises.

Inappropriate behavior includes but is not limited to the following:

Possession of Illegal Substances or Any Harmful Object

Possesion of these items will NOT be tolerated and has Zero Tolerance Policy. Students are forbidden to possess, sell, use or carry tobacco (including electronic cigarettes and vapes)/illegal substances/items in the school, during school activities at any time within or outside school premises. Students are also prohibited to carry anything that poses to be drugs. Students found in possession of or positive for use of any illegal or banned drug and/or in possession of any controlled item will be expelled from school with immediate effect without any room for an appeal process or warning.

Controlled Substances

In line with the school’s Conduct Policy, an individual or group of students may be required to take a random drug test if the school deems it necessary (class VI and above). Random testing will be unannounced, date and time for which will be decided by the school. Testing will be done by taking samples of the hair follicles, urine, or blood through a certified laboratory in the presence of one parent or guardian and a senior member of staff. Parents will be notified; in case a student is deemed eligible for random testing. An undertaking must be signed by the parent, giving approval for the drug test.

If a parent refuses to sign the undertaking, they will be compelled to withdraw their child.

Test results will remain confidential. However, documentation and reporting of results will be recorded in students’ personal files. A follow up test may be required if test results are inconclusive.

Controlled Items

ICAS recognizes weapons as items which could potentially be harmful, and can not only create unacceptable risks of bullying or injury, but also undermine the sanctity of the school. The possession and use of weapons by unauthorized persons in, on, or around the school premises is forbidden.

“Weapon” may be, but is not limited to:

• A firearm of any description, including starting pistols, air guns and any type of replica or toy gun.
• Knives, including all variations of bladed objects i.e., pocket knives, craft knives, scissors etc.
• Explosives, including fireworks, aerosol sprays, lighters, matches.
• Laser pens or other objects, even if manufactured for a non-violent purpose but have a potentially injurious use.

Harassment:

Behavior that creates a hostile environment, through threats, intimidation, or abuse. Threatening or harassing a student/staff member/parent in any form or manner, whether inside or outside of campus, is against the school rules. Harassment can consist of verbal, physical or written misconduct. It includes derogatory remarks, demeaning comments or behavior, slurs, name calling, gestures, physical contact, or threats, etc. It also includes actions based on actual or perceived race, appearance, ethnicity, religion, disability, orientation, or gender.

Sexual Harassment:

is a conduct that includes verbal or physical advances that are sexual in nature. The School strongly condemns against any such behavior. This form of harassment includes but is not limited to:

• Abusive or lewd language or suggestive jokes in person or online.
• Direct or indirect threats or bribes for unwanted activity in person or online, including insinuating that refusal may affect the victim in a negative way.
• Displaying or sharing any private or suggestive material in person or online.
• Physical contact including assault and/or suggestive touching.
• Inappropriate and objectionable physical proximity between students and staff.

Self Harm & Restraint

If a student is suspected of this in anyway, parents will be promptly informed of any such matter. The school may request permanent withdrawal if they feel the student or other students may be in any danger.

Aggression

Fighting, aggressive behavior or any kind of physical or verbal struggle is not an acceptable alternative to dealing with disagreements. Students must seek help from a school teacher, administrator or VP if a problem arises.

Bullying

Bullying is against the law and will not be tolerated. “Bullying” is defined as intimidation that; may include but is not limited to teasing, taunting, threatening, frightening and/or hurting other students physically, verbally or emotionally, or influencing others to use such practices. School personnel will discipline any individual who retaliates against any person who reports bullying or who retaliates against any person who assists in an investigation or proceeding relating to a bullying complaint.

Bullying verbally, or on social media sites or phones is an offence which will lead to action against the perpetrator.

Anti-bullying policy is to prevent bullying of any sort and to ensure that everyone can operate in a supportive, caring and safe environment without fear of being bullied.

Bullying is an antisocial behaviour, which affects everyone; it is unacceptable and it will not be tolerated.

A formal school warning, suspension, or expulsion may be issued at the Vice Principal’s discretion.

Everyone in the community has a responsibility to report any incident of bullying that comes to their attention and these reports will always be taken seriously.

Examples of unacceptable behaviour include:

• Physical (including sexual) assault. For example, hitting, kicking, spitting, removing belongings, damaging property.
• Verbal abuse, by name calling, teasing, insulting, writing notes or making offensive remarks.
• Cyber-bullying, which is defined as the use of ICT by an individual or group to support deliberate, repeated and hostile behaviour intended to harm others.
• Examples include using social websites, mobile phones, text messaging, photographs, video and e-mail.
• Indirect emotional tormenting by excluding from social groups or spreading malicious rumours.
• Initiation ceremonies intended to cause pain, anxiety or humiliation.
• Bullying may involve complicity that falls short of direct participation by, for instance, manipulating a third party to tease or torment someone. It may be overt and intimidatory but is often hidden and subtle. It includes actions or comments that are racist, religious or cultural, homophobic, sexist, sexual or which focus on disabilities or other physical attributes (such as hair colour or body shape).
• Serious action will be taken against any individual who retaliates against any person who reports bullying or who retaliates against any person who assists in an investigation or proceeding relating to a bullying complaint.
• Bullying is among the top concerns that parents have about their children’s safety and well-being at and on the way to and from school. Bullying is also a top concern of children and young people themselves. There are criminal laws that apply to harassment, assault and threatening behaviour.
• School advises parents to monitor their child’s presence online on social media and discourage use of age inappropriate social networking sites, games and other websites.
• Photographs, reels of various school events, activities and presentations may be posted on personal social websites with caution. Posting of any unnecessary photographs, reels of other students, staff members or school that may demean or hurt the reputation or sentiments of the person involved,or school are not allowed. Any offence in this regard will be reprimanded. No such photos, reels are permitted to be sent or printed on the media for public viewing without being individually approved by the school administration.

ICAS has ZERO tolerance policy.

Ordering Deliveries:

Deliveries of food or any item is not allowed in school.

Complaints and Confidentiality

Concerned parties should be assured that all complaints will be treated with utmost confidentiality and will only be shared on an absolute need-to-know basis. The school will do its best to ensure these concerns are addressed fairly and effectively for all concerned.

Line of Reporting for Students and or Parents

Parents are encouraged to foster healthy communication with their children. If a student feels he or she is being harassed and bullied, they must first convey the issue to their parents. If a student experiences an act of bullying and harassment, they must follow the course of action stated below:

• Teacher / Coordinator / VP / Principal: If a student wishes to lodge a complaint, they must immediately get in touch with any teacher/coordinator/VP or directly with the Principal. All staff members informed of an incident are duty bound to report it to the VP/Principal, who may request the student to fill in the incident form and get it signed by the parents. VP/Principal may also call in the parents for a meeting.
• School Executive: In case the matter remains unresolved, the students are at full liberty to write to the attention of the Executive. The appropriate course of action and the final decision will be given by the Principal or anyone acting on behalf of the Executive. It is imperative for a minor student to be accompanied by the parent at this stage.

Parent-Student-Staff Relationship

We are committed to fostering an environment that promotes academic and professional success in our students and teachers at all levels. Staff, students and parents bear significant responsibility to exhibit mutually respectful behavior. The school demands a specified code of conduct to be observed by students, parents, and staff during their interaction with each other within or outside school premises. All rules and regulations set by the school authorities must be followed to avoid a situation where any member of the school community feels unsafe.

• Our staff is bound by their contract to maintain cordial and respectful relationships with students and parents. In the same spirit, parents are also requested to conduct themselves appropriately with the staff, other students and parents. However, if there is any complaint, parents are expected to communicate their grievances to school administration. All school community members are to refrain from using abusive and lewd language, threats, and suggestive jokes.
• All telephone calls and meetings between parents and the school management (online/on campus) may be recorded for quality purposes.
• School prohibits students and parent from offering gifts to staff members.
• School prohibits intentional damage to personal belongings of any of the staff members or students.
• Parents are not allowed to enter the academic blocks/classrooms without prior permission.

Policy Outcome

• The school will enforce strict disciplinary measures if the School Policy is violated.
• These measures may include a warning or even a compulsory withdrawal or termination from the school, depending on the gravity of the issue at hand.
• The school will take care to preserve the confidentiality of information concerning the Student.
• In a case where the incident does not warrant an expulsion, the school will take the required measures necessary in the form of a verbal/written warning. The school will also ensure that restorative measures are placed to ensure that these incidents do not take place moving forward.
• The school expects students, parent(s) and staff to respect the decision taken by the Executive/Principal and School Board.
• The School Administration reserves the right to advise students on their civic and social responsibility even outside the school premises.
• The school reserves the right to inform/call for the law enforcement agencies if the security of the staff or other students is being threatened.

Allegations and Incident Inquiry Committee

• An allegation is defined as ‘a claim or assertion that someone has done something illegal or wrong, and is typically made without proof’. Allegations often result in immediate suspension pending an investigation. While the school has put procedures in place to provide effective protection for the student reporting a concern or complaint during the investigation, it must also be noted that support may also be provided to the person who is the subject of the allegation until the complaint has been fully investigated. All allegations will be dealt with professionally, however, any attempt to make a deceitful false allegation by a parent, student, or teacher, will also be dealt with seriously and could result in disciplinary measures.

Response Plan

Parents are expected to respect the response plan. If a breach of the Code of Conduct occurs, the following actions may be taken, depending on the severity or recurrence of the breach:

1. Informal Notice: A verbal or written notice will be issued.
2. Formal Warning: If the breach persists or is deemed more serious, a written warning will be issued by the VP, Principal or Executive.
3. Resolution Meeting: The parent(s) may be required to meet with the VP, Principal or Executive to resolve the issue.
4. Prohibition from School Property: The VP, Principal or Executive may prohibit or remove an individual from school property. Re-entry will require prior written approval from the Head of School.
5. Deregistration: If breaches persist, a resolution is not reached or the breach comes under zero tolerance, the school may deregister the parent’s child(ren) or refuse re-registration for the following school year.

In extreme cases involving threats or violence, by the student, parent or any person from the students side, local authorities may be contacted and/or legal action pursued to protect the community.

* The Head of School reserves the right to determine consequences for non-compliance and may prohibit or remove any individual deemed a threat to the safety of students, staff, or community members. The Head of School will notify appropriate school personnel, the Board and, if required, the local authorities of such actions.

* The Principal is duly authorized for the imposition of any sanction including exclusion for non-payment of fees, suspension during investigation or following a breach of school discipline or Student Code of Conduct, and removal or expulsion. The Parent shall not object to the exercise of such powers and discretion by the Principal subject to the same being in accordance with the rules and regulations of the school as notified to the Parent.

* The decision to exclude, suspend or require removal or expel a student and the manner and form of any announcement shall be in the sole discretion of the Principal. In no circumstances shall the school or its staff be required to divulge to parents or others any confidential information or the identities of students or others who have given information which has led to such suspension or expulsion, or which the Principal has acquired during an investigation. No contact shall be made by either party during the school committee inquiry.

* Any action by the parties that may be deemed as influencing, threatening, demanding or that may interfere with a fair inquiry procedure will be taken seriously and if substantiated, formal sanctions may be imposed: disciplinary probation, suspension or expulsion.

ICAS strives to generate a life long passion for learning both within and beyond the classroom. An important goal is to develop the students into good citizens. At the time of registration and as and when the management requires, all parents and students must sign a statement of compliance “declaration” with the School policy and rules and regulations and it is expected of them that they will uphold these to the highest standard of compliance.

The Parent Code of Conduct outlines the expected behaviours of parents and guardians and clarifies accountability in the response process. Parents and guardians play a vital role in their children’s education and are expected to support efforts to maintain a safe, caring and respectful school environment for all students, staff, and community members. This code applies to all individuals involved in activities or communication related to the School, including guardians, stepparents, grandparents, extended family, caregivers, and advocates.

Everyone has the right to a safe and respectful workplace, as defined by the law.

Commitment

By registering at ICAS School, and signing this agreement, families agree to the Parent/Guardian Code of Conduct, which includes the following expectations:

1. Treat Everyone with Respect and Kindness

• Be positive role models by using courteous and respectful communication and practicing high standards of safe, kind and ethical behaviour.
• Assume best intentions when assessing and addressing changes and perceived challenges.
• Follow the Communication Policy to address concerns, complaints.
• Respect the dignity, privacy and confidentiality of community members, including on digital platforms.
• Support teachers and students and their classroom expectations.

2. Participate Fully and Positively

• Read and understand the expectations outlined in the Code of Conduct, which include adhering to the Media Guidelines, completing volunteer hours, and attending parent meetings and conferences, as requested.
• Support students in understanding and abiding by the Student Code of Conduct, including the Dress Code.

3. Create a Positive School Culture

• Trust the professional judgment of faculty and staff and be curious and respectful with your questions.
• Speak positively about the school, staff, and faculty, publicly and especially in front of children, while taking your concerns to the school administration team.
• Directly supervise your children at community events and before and after school hours to ensure respectful play, and refrain from disciplining other people’s children. Approach the parent directly and productively if you have a concern.

4. Treat School Property with Care, Safety and Respect

• Care for school buildings, grounds, and materials and help maintain and enhance the school environment.
• Follow the Parking Lot Etiquette, especially the requests around speed management and drop-off/pick-up.

The Policies of ICAS are under constant review and the school authorities reserve the right to modify any material contained in it. For any further queries please contact the school office.

The School Rules are to be understood and complied with by parents, students and guardians. These are applicable to all students on roll at all times and in all places.

These are updated and online. It is the student and parents responsibility to keep updated.

The Principal’s decision will be final and legally binding.